Know the lot cost
Purchases, advances, processing losses, and storage come together per lot.
Commodity trading & export
Know what was bought, graded, stored, and shipped, and at what margin.
Exporters of coffee, cocoa, cashew, sesame, grains, pulses, and minerals buy from many suppliers, grade and process lots, store them, and ship against contracts in foreign currency. Connect supplier purchases, lot quality, warehouse stock, shipping documents, and contract margins.
Built around your business
Turn daily activity into a clearer business view.
Export trading margins depend on knowing the true cost of each lot: what was paid to suppliers and agents, what was lost in grading and processing, what storage and finance cost, and what the contract paid in foreign currency. Connecting purchases, quality, warehouse stock, shipping, and finance in one system makes the margin visible per contract rather than at year end.
Trace the shipment
Follow supplier lots into contracts, shipments, and export documents.
See margin per contract
Compare realised margin with the contract, including currency effects.
Solution capabilities to scope
What your commodity trading & export solution should connect.
Build the scope around the records your team uses, the decisions it makes, and the exceptions it needs to manage.
01 / SOLUTION AREA
Supplier purchases and lots
Record purchases from farmers, agents, and cooperatives with lot references, weights, moisture or grade results, and advances paid.
02 / SOLUTION AREA
Grading, processing, and losses
Track cleaning, sorting, drying, or processing output and the losses at each stage so lot cost is understood.
03 / SOLUTION AREA
Warehousing and collateral
Keep stock by warehouse and lot, with references for warehouse receipts, inspection certificates, and financed stock where applicable.
04 / SOLUTION AREA
Contracts, shipping, and currency
Link sales contracts, shipments, bills of lading, and export documents to invoices in the contract currency, and review realised margin per contract.
Recommended starting point
SAP Business One
SAP Business One handles multi-currency purchasing, inventory by warehouse and batch, and finance. Contract-level margin, quality results, and export documentation are scoped as configuration, reports, or add-on work during discovery.
Explore the solution approach ↗An example operational workflow
How the work moves from start to finish.
Follow a typical transaction through the business. We adapt the sequence, approvals, and handovers to your operation during discovery.
- 01
Buy and record the lot
Record purchases from farmers, agents, or cooperatives with weights, grade results, advances, and the lot reference.
Key record
Supplier lot record
- 02
Grade and process
Capture cleaning, sorting, drying, or processing output and losses so the usable quantity and cost per lot are known.
Key record
Processed lot and loss record
- 03
Store and certify
Keep stock by warehouse and lot with inspection certificates, warehouse receipts, and financed-stock references where applicable.
Key record
Warehouse stock and certificate register
- 04
Allocate to contract and ship
Allocate lots to the sales contract, prepare shipping and export documents, and record the bill of lading and shipment date.
Key record
Shipment file
- 05
Invoice and review margin
Invoice in the contract currency, record exchange differences, and compare realised margin against the contract.
Key record
Contract margin review
Reporting priorities
Know what to review.
Know which records support it.
Agree report definitions, date ranges, ownership, and source transactions before implementation. Use these industry-specific views as a starting point for your reporting scope.
- Purchases and advances by supplier and agent
- Stock by warehouse, lot, and grade
- Open contracts, allocations, and shipments
- Realised margin and exchange differences by contract
Implementation approach
A practical path from discovery to daily use.
Agree the scope and acceptance criteria first, then prepare the data and people who will run the process.
- 01
Discover the operation
Walk through a real transaction with your operations and accounts teams. Agree the priorities, exceptions, and reports.
- 02
Design and configure
Confirm product fit, responsibilities, approvals, and data fields. Scope any add-ons, custom workflows, and integrations.
- 03
Prepare opening data
Clean and map master records, opening stock, balances, and active transactions. Reconcile the data before migration.
- 04
Test and train
Run representative transactions and exceptions with your users. Verify calculations, reports, access, and operating procedures.
- 05
Go live and review
Agree the cutover plan and support arrangements. Review early transactions and resolve issues with the responsible team.
Before you decide
Your industry questions, answered.
Can quality results and export documents be attached to the lot?
Quality fields, certificates, and document attachments can be kept with the lot and shipment records in SAP Business One. Agree the fields, document types, and approval steps with your quality and shipping teams during discovery.
What determines the implementation scope and cost?
The scope depends on your users, locations, opening data, approvals, reporting, and integrations. We review a representative workflow and agree what uses standard functionality, what needs configuration, and what needs additional development before preparing the proposal.